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Presenting Onsite

Convenient for online presentations, Presenter was also designed for a smooth experience in face-to-face presentations.

If you need to rely on the system provided by the hosts, we strongly recommend inquiring in advance about the software and hardware options available at the venue. Using your own computer might be a more reliable choice if available to you.

Prerequisite: Mirror and Extended Modes

Choosing the correct mode matters for both wired and wireless connections to an external display. If you aren’t clear on those terms:

When using iA Presenter, you have to choose Extended Mode. In this setup, your Mac acts as a teleprompter, displaying the Speaker Notes for you, while the secondary device (such as a projector or smart TV) serves as a screen for your audience to view your slides.

Wired Connection

Adapter and Cables

Most projectors will need to be connected physically to your Mac. This is usually done either via a VGA or HDMI cable (more options listed here). A few Macs have a built-in HDMI port, but the majority don’t. Modern laptops no longer feature a VGA port but if the equipment at the venue is outdated, you may find yourself relying solely on a VGA cable.

We recommend bringing your own HDMI/VGA Mac adapter (tested at home first). As cables in conference rooms tend to disappear sometimes, bringing your own cables wouldn’t hurt…

After connecting the Mac and the projector, the computer will automatically detect the presence of the projector and transmit both audio and video.

Connection Issues

Order Matters

To better allows your Mac to detect any external peripherals, we recommend following this order:

  1. Shut down your Mac and the projector
  2. Connect the video cable
  3. Once connected, start up the projector and allow it to initialize
  4. Adjust the input mode of the projector to search for computer data (check the projector’s documentation if needed)
  5. Start your Mac
Detect Display

If you need to modify what is shown on the display, adapt the resolution, or if your Mac doesn’t recognize the projector, open the Display Settings of your Mac from System SettingsDisplays.

You can also force your Mac to scan for all the displays connected: press and hold the Option key to make the button Detect Displays appear in place of the Night Shift button.

Audio Issues

The audio signal should be sent directly from your HDMI cable. As a first step, turn up the volume on the projector.

If you are not getting any sound coming from the projector, check the audio settings from your computer. Go to System SettingsSoundOutput and select the proper device for sound output.

Troubleshooting Apple hardware or operating system (macOS) issues falls outside our scope support but you can learn more on the Apple Support Site:

For troubleshooting third-party party hardware please refer to the documentation provided with/for the projector or external display.

Wireless Connection

More facilities are now equipped with smart TVs and let you connect your laptop to a display without cables. On Mac, you can stream content to an external display with AirPlay through a Wi-Fi connection.

Is It a Compatible Smart TV?

If you aren’t sure whether the TV at the venue is a smart TV or not, here are some indicators:

If most of these features are missing on the TV at the venue, then it is probably not a smart TV and you will need to connect your Mac with a cable instead. Please see the previous paragraph.

Most smart TVs (Samsung, LG, Sony…) are compatible with Apple AirPlay, but in some cases, AirPlay might not be an option. You can verify the compatibility on the TV Settings → General and see if there is an option for Apple AirPlay Settings. You can also find a list of compatible devices on the Apple Support Site: AirPlay-Enabled TVs and Video Accessories.

Apple TV

Venues may also make use of an AppleTV connected to an external source like a projector, external display or non-smart TV. In this case you can connect to the Apple TV via AirPlay.

Use Apple AirPlay

Your Mac and the smart TV/Apple TV unit need to be on the same Wifi Network for AirPlay to work. Some venues will have different networks available, so be sure to check which one you should connect to.

💡 If the smart TV is not an Apple TV, you might have to turn AirPlay ‘On’ if it’s not already in the TV settings.

On your Mac, go to Control CenterScreen Mirroring select your external display and choose “Use as Separate Display”. This will let you choose what you show to your audience (the preview of the slides) instead of mirroring your Mac. You might be asked to enter a four-digit code on your Mac.

More about that on the Apple Support Site: Use AirPlay.

There are also some third-party tools allowing you to mirror your Mac wirelessly instead of using AirPlay. Please refer to those apps’ documentation in case of issues.

Contact Us

If you are experiencing a problem that our support section doesn’t solve please reach out to us. We take a break on the weekends (JST), but during weekdays we aim to reply within 1-2 business days.


Presentation Mode

How to use the teleprompter: read your notes and get a preview of your slides.

Navigate Your Slides

Use either your mouse, keyboard, or remote controller and learn how to customize the navigation keys.

Presenting Online

Use Presenter with third-party software such as Zoom, Loom, or Google Meet for an online Presentation.

Presenting Onsite

How to use Presenter in a face-to-face situation with projectors or smart TVs.


Share your presentation to your audience as Markdown, PDF, HTML, PPTX or Images.


With Sharing you can publish your presentation as a temporary static site and share its link with your audience.

Social Media

A detailed walkthrough on exporting and sharing your presentation on social networks.